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Louth County Council - The Establishment of Single Party Framework Agreements for the Maintenance of Fleet and Plant.

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Louth County Council
N/A
County Hall, Millennium Centre, Co. Louth
For the attention of: Paddy Donnelly
Dundalk
IRELAND
Telephone: +353 429335457
E-mail:
Fax: +353 429334549

Internet address(es):

Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/381

Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=87133&B=ETENDERS_SIMPLE

Electronic submission of tenders and requests to participate: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=87133&B=ETENDERS_SIMPLE

Further information can be obtained from: Louth County Coucil
Town Hall, Crowe Street, Co. Louth
Contact point(s): Rose Marie O'Reilly
Dundalk
IRELAND
Telephone: +353 429324112
E-mail:

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Louth Couty Council
Town Hall, Crowe Street, Co. Louth.
Contact point(s): Rose Marie O'Reilly
Dundalk
IRELAND
Telephone: +353 429324112
E-mail:

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Louth County Council - The Establishment of Single Party Framework Agreements for the Maintenance of Fleet and Plant.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Co. Louth.

NUTS code IE

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 3

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 2 100 000 EUR
II.1.5)Short description of the contract or purchase(s)
Louth County Council (LCC) wish to invite tenders from competent firms using the open procedure to establish Single Party Framework Agreements to maintain Louth County Council fleet and plant. The fleet consists of approximately 100 vehicles ranging in age from 1997 to 2014. The vehicle types are listed in the Section 5 - Part D5.1 but this list is subject to change at any time.
The Single Party Framework Agreements will be split will be into 2 lots.
‘Lot #1 Single Party Framework Agreement for the Maintenance of North Louth County Council Fleet and Plant’;
‘Lot #2 Single Party Framework Agreement for the Maintenance of South Louth County Council Fleet and Plant’.
Suppliers may tender for one or both lots.
II.1.6)Common procurement vocabulary (CPV)

45259000, 50100000, 50110000, 50111000, 50114000, 50114200

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT: 2 100 000 EUR
II.2.2)Information about options
Options: yes
Description of these options: The Single Party Framework Agreements will be split will be into 2 lots.
‘Lot #1 Single Party Framework Agreement for the Maintenance of North Louth County Council Fleet and Plant’;
‘Lot #2 Single Party Framework Agreement for the Maintenance of South Louth County Council Fleet and Plant’.
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Lot #1 Single Party Framework Agreement for the Maintenance of North Louth County Council Fleet and Plant
1)Short description
- The North Louth Area which has a total of 71 vehicles with 42 LGVs less than 3.5T GVW and 29 HGVs greater than 3.5T GVW.
2)Common procurement vocabulary (CPV)

50111000, 45259000, 50100000, 50110000, 50114000, 50114200

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Lot #2 Single Party Framework Agreement for the Maintenance of South Louth County Council Fleet and Plant
1)Short description
- The South Louth Area which has a total of 29 vehicles with 17 LGVs less than 3.5T GVW and 12 HGVs greater than 3.5T GVW.
2)Common procurement vocabulary (CPV)

50111000, 45259000, 50100000, 50110000, 50114000, 50114200

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See attached Document.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: See attached Document.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: See attached Document.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
See attached Document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
15/0007
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 18.5.2015 - 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
25.5.2015 - 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Greek.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 180 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 26.5.2015 - 13:00

Place:

County Hall, Dundalk.

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
See attached Document.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
13.4.2015