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The supply of gym equipment.

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Athlone Institute of Technology
Dublin Road, Co. Westmeath
For the attention of: Trudy Stack
Telephone: +353 906468109

Internet address(es):

Address of the buyer profile:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Athlone Institute of Technology
Dublin Road, Co. Westmeath
For the attention of: Mr John McKenna
Telephone: +353 906468109

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:
The supply of gym equipment.
II.1.2)Type of contract and location of works, place of delivery or of performance
A combination of these
Main site or location of works, place of delivery or of performance: Co. Westmeath.

NUTS code IE012

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
AIT Sports Co is in the process of introducing a new facility within the AIT International Arena. As a result it has an immediate need to equip a Gym, Group Exercise Studio and High Performance Training Area within the Arena. This contract seeks tenders from interested parties to provide the equipment and all ancillary components/items required to allow AIT operate a full service which includes the supply, delivery, installation and servicing of Gym and Studio equipment along with training of staff (up to 10) over 2 sessions post the installation date.
The successful tenderer will enter into an agreement with AIT Sports Co.
The gym facility will consist of:
- Gym;
- Spin Studio;
- Group Exercise Studio;
- High Performance Training Area.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The successful tenderer will enter into an agreement with AIT Sports Co.
The gym facility will consist of:
- Gym;
- Spin Studio;
- Group Exercise Studio;
- High Performance Training Area.
Estimated value excluding VAT:
Range: between 250 000 and 300 000 EUR
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Starting 22.6.2015. Completion 21.8.2015

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Will be agreed with successful tenderer.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
A grouping if successful must be prepared to contract as a single entity having joint nad several liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See Eligibility Criteria stipulated in tender document available for download from the government website

III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
28.5.2015 - 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English. Irish.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 012 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
Athlone Institute of Technology complies with the Freedom of Information Act, 1997, as amended.

In the interest of openness and transparency please submit any queries you have in relation to this tender via the government website as this ensures all interested parties have access to the same information (as our reply is then issued to all parties who have expressed an interest in the tender via the e-tenders website).

Should the tenderer prefer to hand-deliver their tender, it is the responsibility of the tenderer to ensure that the tender is delivered to Mr. McKenna's office (adjacent to the President's office - directional signs are in place to the President's office) by the stated deadline and not left at any other location in the Institute. Adequate time must therefore be allowed to find a parking space, as clamping is in operation on the campus.
Tenderers should ensure that their tender is dated, timed and signed by the accepting officer of the Institute.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The High Court
Chief Registrar, Four Courts, Inns Quay
Telephone: +353 18886000
Internet address:

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The contracting authority will not conclude this contract to which a standstill period applies in accordance with Irish Statutory Instrument SI 130 of 2010, until after the expiry of the standstill period which commences on the day following the date of notification of concerned tenderers. The duration of the standstill period will be 14 calendar days where notifications are sent electronically or by fax and 16 calendar days where notifications are sent by any other means. The Statutory Instrument mentioned above provides that review procedures are available in the high Court to a person who has or has had an interest in obtaining the public contract (or Framework Agreement) and alleges that s/he has been harmed or is at risk of being harmed by an infringement of the law in relation to that public contract (or Framework Agreement).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: