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Establishment of a Multi-Operator Framework Agreement for Design Team Services (4 Lots).

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Wexford County Council
County Hall, Carricklawn
For the attention of: Maria Farrell
Wexford
IRELAND
Telephone: +353 539196000
E-mail:
Fax: +353 539196065

Internet address(es):

Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/1199

Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=92927&B=ETENDERS_SIMPLE

Electronic submission of tenders and requests to participate: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=92927&B=ETENDERS_SIMPLE

Further information can be obtained from: Shay Howell
Carricklawn
Wexford
IRELAND
E-mail:

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: County Secretary
Wexford County Council, Carricklawn
Wexford
IRELAND

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Establishment of a Multi-Operator Framework Agreement for Design Team Services (4 Lots).
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Wexford.

NUTS code IE

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
Number of participants to the framework agreement envisaged: 5

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 2 500 000 EUR
II.1.5)Short description of the contract or purchase(s)
The contracting Authority is seeking to establish a multi-operator framework agreement for the provision of design team services in 4 lots, being architectural services, civil and structural engineering services, mechanical and electrical engineering services and quantity surveying. The projects will be varied in nature, including new build and refurbishment projects of housing, civic, community and recreational nature and feasability studies. The framework agreement will be established with 5 operators in each lot, subject to the receipt of a sufficient number of valid tenders.
The maximum estimated value of services over the lifetime of the framework is in the region of 2 500 000 EUR. The initial contract will be for design team services for stages (II) to (V) of the Capital Works Management Framework. The project involves a 9 unit infill housing project at Baile Eoghain, Gorey, Co. Wexford. The project has Part VIII planning approval and will accommodate families with special needs. The estimated initial contract will be 18 months and will have an estimated value in the region of 1 000 000 EUR.
II.1.6)Common procurement vocabulary (CPV)

71000000, 71200000, 71300000, 71311000, 71312000, 71317100, 71317200, 71321000, 71324000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The Contracting Authority is seeking to establish a multi-operator framework agreement for the provision of design team services, including architectural services, civil and structural engineering services, mechanical and electrical engineering services and quantity surveying services. The project will be located in the Council's administrative area and will be varied in nature, including new build and refurbishment projects of housing, civic, community and recreational nature.
The framework agreement will be established with 5 operators in each lot, subject to the receipt of a sufficient number of valid tenders.
Framework members will be required to provide all design team services for stages (I)-(V) of the Capital Works Management Framework or of a subset thereof. As part of the service delivery, framework members will be required to provide the specialist skills as described in section 1.4 of this Suitability Assessment Questionnaire.
The maximum estimated value of the services over the lifetime of the framework is in the region of 2 500 000 EUR.
Initial contract:
The framework agreement will be established on foot of an initial contract for Quantity Surveying Services for stages (II)-(V) of the Capital Management Framework.
The project involves a 9 unit infill housing project Baile Eoghain, Gorey, County Wexford. The project has Part VIII planning approval and it will accommodate a number of families with special needs. An Occupational Therapist from the existing framework will be appointed to detail the requirements of each of the special needs houses. The objective is to provide much needed energy efficient houses within a short distance of the town centre. The estimated duration of the initial contract will be 18 months and will have an estimated value in the region of 1 000 000 EUR.
Lots:
This is 1 of 4 lots being advertised by the contracting authority. The remaining 3 lots are for the provision of Architectural Services, Civil and Structural Engineering Services and Mechanical and Electrical Installation services. The Contracting Authority may create an integrated design team from the individual lots. The architect will be required to carry out the role of Design Team Lead.
Estimated Cost excluding vat 2 500 000 EUR.
Estimated value excluding VAT: 2 500 000 EUR
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Architectural Services
1)Short description
Framework members will be required to provide all design team services for stages (I)-(V) of the Capital Works Management Framework or of a subset thereof. As part of the service delivery, framework members will be required to provide the specialist skills as described in section 1.4 of this Suitability Assessment Questionnaire
The framework agreement will be established on foot of an initial contract for Quantity Surveying Services for stages (II)-(V) of the Capital Management Framework.
The project involves a 9 unit infill housing project Baile Eoghain, Gorey, County Wexford. The project has Part VIII planning approval and it will accommodate a number of families with special needs. An Occupational Therapist from the existing framework will be appointed to detail the requirements of each of the special needs houses. The objective is to provide much needed energy efficient houses within a short distance of the town centre.
The estimated duration of the initial contract will be 18 months and will have an estimated value in the region of 1 000 000 EUR.
2)Common procurement vocabulary (CPV)

71200000, 71000000, 71300000, 71311000, 71312000, 71317100, 71317200, 71321000, 71324000

3)Quantity or scope
The project involves a 9 unit infill housing project Baile Eoghain, Gorey, County Wexford. The project has Part VIII planning approval and it will accommodate a number of families with special needs. An Occupational Therapist from the existing framework will be appointed to detail the requirements of each of the special needs houses. The objective is to provide much needed energy efficient houses within a short distance of the town centre. The estimated duration of the initial contract will be 18 months and will have an estimated value in the region of 1 000 000 EUR. Estimated cost excluding vat 1 000 000 EUR.
Estimated value excluding VAT: 1 000 000 EUR
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Civil and Structural Engineering
1)Short description
Framework members will be required to provide civil and structural engineering design for stages (I)-(V) of the Capital Works Management Framework or of a subset thereof. As part of the service delivery, framework members will be required to provide the specialist skills as described in section 1.4 of this Suitability Assessment Questionnaire
Specialist skills required will be Design Team Lead, Employer's representative for works contract, Design Certifier and Assigned Certifier (under the Building Control Ammendment Regulations 2014) Fire Safety Design and Universal/ Accessibility Design.
The project involves a 9 unit infill housing project Baile Eoghain, Gorey, County Wexford. The project has Part VIII planning approval and it will accommodate a number of families with special needs. An Occupational Therapist from the existing framework will be appointed to detail the requirements of each of the special needs houses. The objective is to provide much needed energy efficient houses within a short distance of the town centre.
2)Common procurement vocabulary (CPV)

71300000, 71000000, 71200000, 71311000, 71312000, 71317100, 71317200, 71321000, 71324000

3)Quantity or scope
The project involves a 9 unit infill housing project Baile Eoghain, Gorey, County Wexford. The project has Part VIII planning approval and it will accommodate a number of families with special needs. An Occupational Therapist from the existing framework will be appointed to detail the requirements of each of the special needs houses. The objective is to provide much needed energy efficient houses within a short distance of the town centre. The estimated duration of the initial contract will be 18 months and will have an estimated value in the region of 1 000 000 EUR. Estimated cost excluding vat 1 000 000 EUR.
Estimated value excluding VAT: 1 000 000 EUR
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Mechanical and Electrical Engineering
1)Short description
Framework members will be required to provide mechanical and electrical engineering design and associated services for stages (I)-(V) of the Capital Works Management Framework or of a subset thereof. As part of the service delivery, framework members will be required to provide the specialist skills as described in section 1.4 of this Suitability Assessment Questionnaire
The maximum estimated value of services over the lifetime of the framework is in the region of 2 500 000 EUR. The maximum estimated value of services under this lot is in the region of 250 000 EUR.
2)Common procurement vocabulary (CPV)

71321000, 71000000, 71200000, 71300000, 71311000, 71312000, 71317100, 71317200, 71324000

3)Quantity or scope
Initial Contract
The project involves a 9 unit infill housing project Baile Eoghain, Gorey, County Wexford. The project has Part VIII planning approval and it will accommodate a number of families with special needs. An Occupational Therapist from the existing framework will be appointed to detail the requirements of each of the special needs houses. The objective is to provide much needed energy efficient houses within a short distance of the town centre. The estimated duration of the initial contract will be 18 months and will have an estimated value in the region of 1 000 000 EUR. Estimated cost excluding vat 1 000 000 EUR.
Estimated value excluding VAT: 1 000 000 EUR
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Quantity Surveying
1)Short description
Framework members will be required to provide quantity surveying services for stages (I)-(V) of the Capital Works Management Framework or of a subset thereof. As part of the service delivery, framework members will be required to provide the specialist skills as described in section 1.4 of this Suitability Assessment Questionnaire.
2)Common procurement vocabulary (CPV)

71324000, 71000000, 71200000, 71300000, 71311000, 71312000, 71317100, 71317200, 71321000

3)Quantity or scope
Initial Contract
The project involves a 9 unit infill housing project Baile Eoghain, Gorey, County Wexford. The project has Part VIII planning approval and it will accommodate a number of families with special needs. An Occupational Therapist from the existing framework will be appointed to detail the requirements of each of the special needs houses. The objective is to provide much needed energy efficient houses within a short distance of the town centre. The estimated duration of the initial contract will be 18 months and will have an estimated value in the region of 1 000 000 EUR. Estimated cost excluding vat 1 000 000 EUR.
Estimated value excluding VAT: 1 000 000 EUR
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Prior to the conclusion of the framework agreement, the Contracting Authority reserves the right to seek copies of any agreements between the members of the consortium if the successful tenderer is a consortium or grouping of members.
The Contracting Authority reserves the right, at its absolute discretion, to require a lead firm to contract:
- on the basis of joint and several liability with each member of the candidate executing the contract,
- with a particular single member of the tenderer as the prime contractor, with the other members providing collateral warranties and/or guarantees; or
- as an incorporated or unincorporated special purposes vehicle, with collateral warranties and/or guarantees from the member of the candidate.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to the qualification documents available to download from www.etenders.gov.ie

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to the qualification documents available to download from www.etenders.gov.ie

III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:

Please refer to the qualification documents available to download from www.etenders.gov.ie

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: yes

Reference to the relevant law, regulation or administrative provision: Reference to the relevant law, regulation or administrative provision: the successful framework operators must be included on the statutory Register for Architects as required under the Building Control Act 2007. Further information on registration can be found on www.pointsofsinglecontact.ie/browse-by-sector/construction/architectural%20services/architects.html

The Irish point of Single Contact (PSC) has been established as the point of single contact for Ireland as required under the Services Directive 2006/123/EC. The role of the PSC is to assist service providers who wish to provide services in Ireland, by connecting them with the relevant competent authorities in order to complete all relevant procedures.
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
28.10.2015 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
1) The closing date for receipt of queries concerning this stage of the competition is 19.10.2015 at 12:00 (noon) Irish Time.
2) The Contracting Authority will not be responsible for any costs, charges or expenses incurred by the candidates or tenderers in response to this competition.
3) Establishment of the framework agreement will be subject to the approval of the competent authorities.
4) If for any reason it is not possible to conclude the framework agreement with the successful tenderers designate emerging from this competitive process, or if having concluded the framework agreement for Contracting Authority decides to terminate that agreement, the Contracting Authority reserves the right to admit the next highest scoring tenderer to the framework agreement on the basis of the same terms as tendered by that party, at any time during the tender validity period.
5) At its absolute discretion, the Contracting Authority may elect to terminate this procurement process or the concluded framework at any time.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Body responsible for mediation procedures

The Hight Court
Four Courts
7 Dublin
IRELAND
Internet address: http://www.courts.ie

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Please refer to the relevant Irish Statutory Instruments (SI 130 of 2010 and SI 420 of 2010) available at www.irishstatutebook.ie

VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
24.9.2015