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RFT 07/‘15 Contract Cleaning Services.

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Letterkenny Institute of Technology
N/A
Port Road, Co. Donegal
For the attention of: Lorraine Kessack
Letterkenny
IRELAND
Telephone: +353 749186000
E-mail:
Fax: +353 749186005

Internet address(es):

General address of the contracting authority: http://www.lyit.ie

Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/1139

Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=93131&B=ETENDERS_SIMPLE

Electronic submission of tenders and requests to participate: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=93131&B=ETENDERS_SIMPLE

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Education
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
RFT 07/‘15 Contract Cleaning Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Co. Donegal.

NUTS code IE011

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The provision of comprehensive, high quality, flexible and responsive school andoffice contract cleaning services at the Letterkenny Institute of Technology (LYIT) campus at Port Rd. Letterkenny, Co. Donegal.
Cleaning services will include regular scheduled interior cleaning of teaching and office accommodation, housekeeping/janitorial services and external cleaning of car parks, and grounds.
Periodic cleaning services will include interior deep cleaning and cleaning related to special events.

Please refer to the RFT Documents associated with the Tender Notice (RFT 99882) available for download from www.etenders.gov.ie

II.1.6)Common procurement vocabulary (CPV)

90910000, 90511300, 90911200, 90919200, 90919300, 98341110, 98341130

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Customers of the service will comprise approximately 3 000 full-time students, 450 staff, and visitors to the Institute.

Cleaning Service Providers will supply all equipment and cleaning materials necessary to undertake the service including waste disposal sacks for bins. The campus comprises 27 000 m2 of school and office buildings on a 31 acre site. The buildings comprise of a mix of general and specialised teaching rooms, office accommodation, toilets and circulation areas, restaurant and dining spaces, business incubation/development units leased to third party licensees, and an assembly/sports and fitness area. Some building areas are cleaned by others (in house domestic cleaning staff and catering concession operators) as detailed in the Tender Documents. The area currently cleaned by in house cleaning staff will be cleaned as part of the contracted cleaning services from May 2016.

Please refer to the RFT Documents associated with the Tender Notice (RFT 99882) available for download from www.etenders.gov.ie

Estimated value excluding VAT:
Range: between 180 000 and 220 000 EUR
II.2.2)Information about options
Options: yes
Description of these options: While the initial period of the contract will be for 20 months commencing on 4.1.2016, it is envisaged that, subject to satisfactory contract management reviews the contract may, at the sole discretion of the Institute, be extended for one or more periods up to a maximum of 24 months i.e. the latest end date for the contract will be 31.8.2019.
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: Range: between 1 and 24
II.3)Duration of the contract or time limit for completion
Duration in months: 020 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
N/A.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please refer to the RFT Documents associated with the Tender Notice (RFT 99882) available for download from www.etenders.gov.ie

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please refer to the RFT Documents associated with the Tender Notice (RFT 99882) available for download from www.etenders.gov.ie

III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes

Description of particular conditions: Please refer to the RFT Documents associated with the Tender Notice (RFT 99882) available for download from www.etenders.gov.ie

III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to the RFT Documents associated with the Tender Notice (RFT 99882) available for download from www.etenders.gov.ie

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to the RFT Documents associated with the Tender Notice (RFT 99882) available for download from www.etenders.gov.ie

Minimum level(s) of standards possibly required: Please refer to the RFT Documents associated with the Tender Notice (RFT 99882) available for download from www.etenders.gov.ie

III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:

Please refer to the RFT Documents associated with the Tender Notice (RFT 99882) available for download from www.etenders.gov.ie

Minimum level(s) of standards possibly required:

Please refer to the RFT Documents associated with the Tender Notice (RFT 99882) available for download from www.etenders.gov.ie

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
RFT 07/‘15 Contract Cleaning Services
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
17.11.2015 - 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 003 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 17.11.2015 - 16:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Please refer to the RFT Documents associated with the Tender Notice (RFT 99882) available for download from www.etenders.gov.ie

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
30.9.2015