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4 Single Party Framework Agreements for Transport Fleet Supply and Fleet Services for Trucks.

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Waterford City and County Council
3263046AH
City Hall, The Mall, Co. Waterford
For the attention of: Ken Walsh
Waterford
IRELAND
Telephone: +353 5820836
E-mail:

Internet address(es):

Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/103683

Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=93395&B=ETENDERS_SIMPLE

Electronic submission of tenders and requests to participate: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=93395&B=ETENDERS_SIMPLE

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
4 Single Party Framework Agreements for Transport Fleet Supply and Fleet Services for Trucks.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
A combination of these
Main site or location of works, place of delivery or of performance: Waterford.

NUTS code IE024

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 4 000 000 and 6 000 000 EUR
Frequency and value of the contracts to be awarded: An initial contract to be followed with supplementary tenders for requirements as and when they arise over the life of the framework agreements. Frequency not known at this stage.
II.1.5)Short description of the contract or purchase(s)
Waterford City and County Council wishes to establish a number of single operator framework agreement (s) for the provision of fleet supply and fleet services in the following lots:
1. Lot 1 - Direct Purchase of Trucks;
2. Lot 2 - Financial Loan Arrangements;
3. Lot 3 - Contract Maintenance;
4. Lot 4 - Contract Hireage (includes a combination of Lots 1, 2, and 3).
WC&CC will decide whether it wishes to proceed with procurement of a combination of Lots 1 to 3 or alternatively to procure its fleet requirements under Lot 4 - Contract Hireage as an omnibus Lot. WC&CC reserves the right to appoint individual framework operators for sublots within Lots 1, 3 and 4, and additionally to split the requirement for sublots 1A, 3A and 4A between 2 framework operators. The initial contract under the framework (s) will be in respect of the following vehicles:
- 25 x Diesel Single Cab Scut Trucks (3 500 kg M.A.M.);
- 35 x Diesel Crew Cab Scut Trucks (7 500 kg M.A.M.);
- 8 x Diesel Road Sweepers.

Full details are contained in the tender documentation available to download from www.etenders.gov.ie only.

II.1.6)Common procurement vocabulary (CPV)

34100000, 34134000, 34134100, 34921100, 50100000, 50114000, 50114200, 66000000, 66114000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The frameworks relate to the provision of 68 vehicles as part of an initial contract, with possible additional requirements over the life of the framework agreements. No guarantees are implied on any purchases under these framework agreements.
Estimated value excluding VAT:
Range: between 4 000 000 and 6 000 000 EUR
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Lot 1 - Direct Purchase of Trucks
1)Short description
This lot calls for the supply and delivery of 68 new vehicles to WC&CC sites in 6 sublots. No guarantee can be given that any vehicles will be ordered under the framework. Tenderers are advised that it is intended to draw down the greatest part of the requirements under the framework in the initial contract. It may be necessary to order additional vehicles over the life of the framework.
2)Common procurement vocabulary (CPV)

34134000, 34100000, 34134100, 34921100, 50100000, 50114000, 50114200, 66000000, 66114000

3)Quantity or scope
- 25 x Diesel Single Cab Scut Trucks (3 500 kg M.A.M.),
- 35 x Diesel Crew Cab Scut Trucks (7 500 kg M.A.M.),
- 8 x Diesel Road Sweepers.
Estimated value excluding VAT:
Range: between 3 000 000 and 4 500 000 EUR
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Lot 2 - Financial Loan Arrangements
1)Short description
In this lot, WC&CC are seeking proposals in relation to the provision of a financial loan for the direct purchase of trucks which will be fully owned by WC&CC. In general terms, WC&CC wishes to enter into a partnership arrangement with a financial institution to provide a preferential financial loan for the funding of 5 000 000 EUR over a 60 month period.
2)Common procurement vocabulary (CPV)

66000000, 34100000, 34134000, 34134100, 34921100, 50100000, 50114000, 50114200, 66114000

3)Quantity or scope
Funding of 5 000 000 EUR over a 60 month period.
Estimated value excluding VAT:
Range: between 5 000 000 and 5 300 000 EUR
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Lot 3 - Contract Maintenance
1)Short description
This lot provides for the maintenance of the WC&CC Fleet of 68 vehicles which may be purchased under Lot 1. No guarantee can be given that any vehicles will be ordered under the framework. Tenderers are advised that it is intended to draw down the greatest part of the requirements under the framework in the initial contract. It may be necessary to order additional vehicles over the life of the framework.
2)Common procurement vocabulary (CPV)

50100000, 34100000, 34134000, 34134100, 34921100, 50114000, 50114200, 66000000, 66114000

3)Quantity or scope
Possible maintenance of 68 vehicles plus additional vehicles ordered over the life of the framework agreement.
Estimated value excluding VAT:
Range: between 1 000 000 and 1 200 000 EUR
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Lot 4 - Contract Hireage (includes combination of Lots 1, 2 and 3)
1)Short description
This lot requires the provision of a contract hireage solution for the supply, maintenance, finance and management of 68 vehicles to and at WC&CC sites. This is an option being considered by WC&CC as an alternative to Lots 1, 2 and 3.
No guarantee can be given that any vehicles will be ordered under the framework. Tenderers are advised that it is intended to draw down the greatest part of the requirements under the framework in the initial contract. It may be necessary to order additional vehicles over the life of the framework.
2)Common procurement vocabulary (CPV)

66114000, 34100000, 34134000, 34134100, 34921100, 50100000, 50114000, 50114200, 66000000

3)Quantity or scope
This lot requires the provision of a contract hireage solution for the supply, maintenance, finance and management of 68 vehicles to and at WC&CC sites.
Estimated value excluding VAT:
Range: between 4 500 000 and 5 500 000 EUR
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Not applicable.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
To be agreed with the successful framework members.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
In the case of groupings, WC&CC may require that groupings contract as single entities having joint and several liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to the rules in the tender documentation available only from www.etenders.gov.ie under RFT ID 1001228.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to the rules in the tender documentation available only from www.etenders.gov.ie under RFT ID 1001228.

III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:

Please refer to the rules in the tender documentation available only from www.etenders.gov.ie under RFT ID 1001228.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
WCCC/R/226
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
23.11.2015 - 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English. Irish.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.

2) This is the sole call for competition for this service. Please note this competition relates to supplies and services as categorised in Annex IIA of Directive 2004/18/EC - Category 1 (maintenance and repair) and Category 6 (financial services).
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
4) Contract award will be subject to the approval of the competent authorities.
5) It will be a condition of award that candidates are tax compliant and are in a position to produce a valid tax clearance certificate from the Revenue Commissioners when requested.
6) If for any reason it is not possible to admit to the framework agreement 1 or more of the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the framework agreement as appropriate.
7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases, it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.
9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tenders with missing or incomplete information. Therefore, tenderers are advised to ensure that they return fully responsive tender documents in order to avoid the risk of elimination from the competition.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The High Court
Four Courts, Inns Quay
7 Dublin
IRELAND
E-mail:

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The contracting authority will not conclude these framework agreements (and the Reviewable Public Contracts) to which a standstill period applies in accordance with Irish Statutory Instrument SI 130 of 2010, until after the expiry of the standstill period which commences on the day following the date of notification of concerned tenderers. The duration of the standstill period will be 14 calendar days where notifications are sent electronically or by fax and 16 calendar days where these are sent by any other means. The Statutory Instrument mentioned above provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the framework agreement (including the reviewable public contract and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that framework agreement and reviewable public contract.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Consult a legal advisor

VI.5)Date of dispatch of this notice:
11.10.2015