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Facility Manager Service.

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Environmental Protection Agency
N/A
Headquarters, Johnstown Castle Estate, PO Box 3000
For the attention of: Paul Fitzgerald
Wexford
IRELAND
Telephone: +353 539160600
E-mail:
Fax: +353 539160699

Internet address(es):

Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/334

Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=94255&B=ETENDERS_SIMPLE

Electronic submission of tenders and requests to participate: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=94255&B=ETENDERS_SIMPLE

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Environment
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Facility Manager Service.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Clonskeagh, Dublin 14.

NUTS code IE021

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 200 000 and 360 000 EUR
II.1.5)Short description of the contract or purchase(s)
A Facilities Manager Service is required for the management of building-related services and processes at the EPA's Dublin Regional Inspectorate in Clonskeagh, Dublin 14. The aim of this request for tender is to engage a high-quality, comprehensive facilities management service which adheres to all legal and regulatory requirements and relevant standards. The Facilities Manager role will be required to develop and manage the day-to-day operation of the Regional Inspectorate buildings in Clonskeagh, as well as support a local Facilities Management Coordinator, Safety Team and Green Team. The initial contract requirement under the framework is for 1 full time on-site Facility Manager located at the EPA offices in Dublin. While the role will be mainly focused on Dublin there will be a requirement from time to time to carry out functions in other EPA regional locations. This will be to ensure inclusion of regional locations in centralised service delivery and centralised procurement as appropriate.
The role is on a full time basis at the EPA's Dublin Regional Inspectorate in Clonskeagh, Dublin 14 and working hours will be for 7 and a half hours from 9:00 to 17:30 on EPA working days - normally Monday to Friday.
Tender proposals are sought from organisations with established expertise, experience and capacity to provide quality, efficient and effective facilities management support service as outlined in the main tender document.
II.1.6)Common procurement vocabulary (CPV)

98341100, 98340000, 98341000, 98342000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The EPA is establishing a 4 year single-party operator framework agreement for the procurement of facility management services that may be used for any of the EPA regional locations.
Estimated value excluding VAT:
Range: between 200 000 and 360 000 EUR
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: yes
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Duration in months: 12 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
N/A.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
See tender document.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
See tender document.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See tender document.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: See tender document.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: See tender document.
Minimum level(s) of standards possibly required: See tender document.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
See tender document.
Minimum level(s) of standards possibly required:
See tender document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
EPA/OCCS/FM/2015
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 14.12.2015 - 11:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
6.1.2016 - 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 6.1.2016 - 21:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

To receive more information about this tender, including any amendments and/or clarifications and to request any clarifications and/or to respond to this tender, you must register your interest to this tender on the following site: https://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=76076&B=ETENDERS_SIMPLE

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

High Court
Inns Quay
7 Dublin
IRELAND

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
16.11.2015