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Paid Parking Operation and Maintenance of Cash Collection Service for Midland Region Local Authorties.

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Westmeath County Council
N/A
Áras an Chontae, Co. Westmeath
For the attention of: Kitty Foyle
Mullingar
IRELAND
Telephone: +353 449332203
E-mail:

Internet address(es):

Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/1140

Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=95941&B=ETENDERS_SIMPLE

Electronic submission of tenders and requests to participate: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=95941&B=ETENDERS_SIMPLE

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Offaly County Council
County Buildings
Tullamore
IRELAND

Longford County Council
County Buildings
Longford
IRELAND

Laois County Council
County buildings
PortlaoiseLV-
LATVIA

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Paid Parking Operation and Maintenance of Cash Collection Service for Midland Region Local Authorties.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Midlands Region.

NUTS code IE

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
This Public Procurement competition relates to the provision of a Cash Collection
Service and Operation and Maintenance of P&D Machines to each of the MRLAs.
Ideally the successful tenderer(s) would be able provide a total solution either as
company, joint venture or consortium.
The MRLAs have agreed to develop a common set of tender documents, which
will define the scope and requirements across the various administrative areas.
Each Midland Region Local Authority (MRLA) has its own policies and bye-laws in
relation to the charges for parking, the operational hours of P&D Machines, the
type of P&D Machines in operation, the control systems and procedures and
current contractual arrangements that will have to be accommodated and catered
for by the successful tenderer(s) when engaged under the Services Contract by
the Lead Local Authority - Westmeath County Council.
The successful tenderer(s) shall manage their own operations and provide the
requisite resources and systems to optimise the efficiency of the cash collection
and the maintenance and operation of P&D machines in order to optimise the
revenue from the Paid Parking function for each of the individual Midland Region
Local Authorities.
The tender is divided into Lots as described below:
Lot L1 - Cash Collection Services:
- Offaly County Council,
- Laois County Council,
- Longford County Council and
- Westmeath County Council.
Lot L2 - Operation and Maintenance of P&D Machines:
- Offaly County Council,
- Laois County Council,
- Longford County Council and
- Westmeath County Council.
Tenderers may submit tender proposal(s) for one or both lots. However MRLAs
reserve the right to award both the Cash Collection and Operation and
Maintenance of P&D Machines to one Tenderer or the Cash Collection to one
Tenderer and the Operation and Maintenance of P&D Machines to a different
Tenderer.
II.1.6)Common procurement vocabulary (CPV)

35000000, 72000000, 79000000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
In general the Contractor shall be responsible for all activities related to the cash collection function. A non-exhaustive list of some of the key functions is as follows:
- Provide computer and other equipment, software and facilities as required to support the function, and maintain it for the Term of the Contract and any extension thereof,
- Networking of P&D Machines to provide information in real time to individual MRLAs via a secure and transparent network, and permit individual MRLAs to access machines from their own services or via any web enabled PC or laptop,
- Develop and optimise schedule for collection of cash from P&D machines,
- Collection of cash from P& D Machines,
- Secure transport to counting location, bagging / storage,
- Safekeeping, secure transport and lodging of cash into MRLAs' bank accounts,
- Reconciling audit tickets with cash counted, recorded and explaining differences,
- Returning audit tickets to MRLAs,
- Maintaining accounts and records for auditing purposes, and retain for period of six years after completion of the Contract,
- Integration with operation and maintenance of P&D machines to ensure the optimisation of the financial return from P&D machines,
- Financial and other reporting to Contracting Authority, and
- Any other duty or task in relation to the cash collection function.
324 parking meters, located in MRLA (Laois, Offaly, Longford, Westmeath).
Estimated value excluding VAT:
Range: between 100 000 and 120 000 EUR
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 024 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Cash Collection Services
1)Short description
In general the Contractor shall be responsible for all activities related to the cash collection function. A non-exhaustive list of some of the key functions is as follows:
- Provide computer and other equipment, software and facilities as required to support the function, and maintain it for the Term of the Contract and any extension thereof,
- Networking of P&D Machines to provide information in real time to individual MRLAs via a secure and transparent network, and permit individual MRLAs to access machines from their own services or via any web enabled PC or laptop,
- Develop and optimise schedule for collection of cash from P&D machines,
- Collection of cash from P&D Machines,
- Secure transport to counting location, bagging / storage,
- Safekeeping, secure transport and lodging of cash into MRLAs' bank accounts,
- Reconciling audit tickets with cash counted, recorded and explaining differences,
- Returning audit tickets to MRLAs,
- Maintaining accounts and records for auditing purposes, and retain for period of six years after completion of the Contract,
- Integration with operation and maintenance of P&D machines to ensure the optimisation of the financial return from P&D machines,
- Financial and other reporting to Contracting Authority, and
- Any other duty or task in relation to the cash collection function.
2)Common procurement vocabulary (CPV)

35000000, 72000000, 79000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Operation and Maintenance of P&D Machines
1)Short description
In general the Contractor shall be responsible for all activities related to the operation and maintenance of P&D machines. A non-exhaustive list of some of the key functions is as follows:
- Provide computer and other equipment, software and facilities required to support the function, and maintain for the Term of the Contract and any extension thereof,
- Networking of P&D Machines to provide information in real time to participating MRLAs via a secure and transparent network, and permit participating MRLAs to access machines from their own services or via any web enabled PC or laptop.
- In Tullamore & Edenderry parking meters are supported by Cale software. The contractor must assess this and ensure this can be incorporated into their tender proposal. If the contractor cannot provide this service they must bear the cost and reimburse Offaly County Council for this service.
- Maintain faults recording and maintenance register,
- Maintain register for call outs and other events,
- Develop maintenance schedule,
- Cleaning of P&D machines,
- Perform regular maintenance and other repairs as scheduled and required during the term of the contract,
- Maintain sufficient repair stock levels to support maintenance and repairs requirements,
- Integration with cash collection service to optimise the availability of P&D machines and the financial return from the P&D machines,
- On completion or early termination of the contract, the Contractor shall hand over fully operational and fit for service P&D machines to the participating MRLAs.
2)Common procurement vocabulary (CPV)

72000000, 35000000, 79000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
As detailed in tender document.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As detailed in tender document.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
As detailed in tender document.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As detailed in tender document.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As detailed in tender document.
Minimum level(s) of standards possibly required: As detailed in tender document.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As detailed in tender document.
Minimum level(s) of standards possibly required:
As detailed in tender document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
MHPP2016
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
24.3.2016 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 090 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The Chief Registrar, High Court
Four Courts
7 Dublin
IRELAND
E-mail:
Telephone: +353 16684341
Internet address: http://www.courts.ie

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
26.1.2016