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Provision of contract cleaning services.

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Limerick and Clare Education and Training Board
3185049H
Procurement/Capital Works Section, Station Road, Co. Clare
For the attention of: Helen Owens
Ennis
IRELAND
Telephone: +353 0656865476
E-mail:

Internet address(es):

Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/48084

Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=96065&B=ETENDERS_SIMPLE

Electronic submission of tenders and requests to participate: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=96065&B=ETENDERS_SIMPLE

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
Education
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Provision of contract cleaning services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Ennis.

NUTS code IE

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 100 000 and 300 000 EUR
Frequency and value of the contracts to be awarded: Contracts to be awarded annually and the value range of contracts will be between 15 000 EUR and 60 000 EUR.
II.1.5)Short description of the contract or purchase(s)
LCETB invite tenderers to submit a qualification questionnaire as part of the restricted
procedure for the establishment of a singe party framework agreement for the
provision of contract cleaning services to be provided in 2 lots in counties Clare
and Limerick.
II.1.6)Common procurement vocabulary (CPV)

90919300, 90900000, 90919000, 90919200

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The total scope of the contract is for the provision of contract cleaning services across seven sites in counties Limerick and Clare.
Estimated value excluding VAT:
Range: between 60 000 and 271 000 EUR
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Provision of contract cleaning services
1)Short description
LCETB invites submissions for the provision of contract cleaning services for 2 sites in County Clare.
2)Common procurement vocabulary (CPV)

90900000, 90919000, 90919200, 90919300

3)Quantity or scope
The sites in Lot 1 include 2 further education campuses located at Ennis and Shannon.
Estimated value excluding VAT:
Range: between 14 000 and 17 000 EUR
4)Indication about different date for duration of contract or starting/completion
Duration in months: 24 (from the award of the contract)
5)Additional information about lots
The initial contract is for 2 years followed by possible contracts.
Lot No: 2 Lot title: Provision of contract cleaning services for Limerick
1)Short description
LCETB invites submissions for the provision of contract cleaning services for 5 sites in County Limerick.
2)Common procurement vocabulary (CPV)

90900000, 90919000, 90919200, 90919300

3)Quantity or scope
The sites in Lot 2 include 3 further education campuses located around Limerick city, office block in Limerick city and a post-primary school at Croom, County Limerick.
Estimated value excluding VAT:
Range: between 13 000 and 60 000 EUR
4)Indication about different date for duration of contract or starting/completion
Duration in months: 24 (from the award of the contract)
5)Additional information about lots
The initial contract is for 2 years followed by possible contracts.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Not applicable.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
LCETB Goverance arrangements.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Applicant Summary, Tax, Insurance and Turnover, Manpower and Skill levels, Declaration of Bona Fides and weighted criteria.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Documentary evidence of compliance must be submitted.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Documentary evidence must be submitted.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 7
Objective criteria for choosing the limited number of candidates: Pass/Fail and Weighted Criteria.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
PQQ/2015/47
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 18.2.2016 - 17:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
1.3.2016 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
15.4.2016
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
28.1.2016