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Pre-Qualification Questionnaire (PQQ) for the Maintenance and Operation of the Sound System and Digital Sound Recording in the Houses of the Oireachtas.

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Houses of the Oireachtas Service
N/A
Leinster House, Kildare Street
For the attention of: Paul McGuinness
2 Dublin
IRELAND
Telephone: +353 16183692
E-mail:

Internet address(es):

General address of the contracting authority: http://www.oireachtas.ie

Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/1166

Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=98026&B=ETENDERS_SIMPLE

Electronic submission of tenders and requests to participate: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=98026&B=ETENDERS_SIMPLE

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Other: parliament
I.3)Main activity
Other: parliament
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Pre-Qualification Questionnaire (PQQ) for the Maintenance and Operation of the Sound System and Digital Sound Recording in the Houses of the Oireachtas.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Dublin 2.

NUTS code IE

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The Houses of the Oireachtas Service, a body corporate acting on behalf of the House of the Oireachtas Commission (hereinafter referred to as the ‘Commission’, or ‘Contracting Authority’) is seeking to put in place a contract for the maintenance and operation of the sound system and digital sound recording system, to ensure that the audio output of the facilities detailed within this document is of a sufficiently high standard to facilitate the publication of the Official Report of Oireachtas proceedings and public service broadcasting. The duration of the contract to be awarded is likely to be three (3) years, with 2 possible 12 month extensions. The contract will not exceed five (5) years in total.
The following items are included in the scope of this Requirement:
1. Supply of Sound Management and Audio Processing Components, software and services for Dáil, Seanad and Committee Rooms, including:
a) Management of Sound equipment components, including microphones, microphone switching and loudspeakers;
b) Supply (or re-use) of necessary amplification, switching and distribution equipment;
c) Supply of necessary software Components;
d) Implementation of Digital Audio Recording (DAR):
Audio achieving/retrieval and creation of the audio for the production of the Official Record. This will include supply of application software, database and necessary work-flow processes. It is envisaged that the existing Audio application, database and work-flow components will be replaced.
e) Management of audio feeds, including feeds for mixing with video.
9 - Page.
2. Support of Integration with ICT through the consolidation of infrastructure, adoption of a common meta-data schema and continuous development of services.
3. Audio consultancy, advice and training.
II.1.6)Common procurement vocabulary (CPV)

32353000, 32342410, 50342000, 51313000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The Houses of the Oireachtas Service, a body corporate acting on behalf of the House of the Oireachtas Commission (hereinafter referred to as the ‘Commission’, or ‘Contracting Authority’) is seeking to put in place a contract for the maintenance and operation of the sound system and digital sound recording system, to ensure that the audio output of the facilities detailed within this document is of a sufficiently high standard to facilitate the publication of the Official Report of Oireachtas proceedings and public service broadcasting. The duration of the contract to be awarded is likely to be three (3) years, with 2 possible 12 month extensions. The contract will not exceed five (5) years in total.
Estimated value excluding VAT: 2 000 000 EUR
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
As in RFT.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As in RFT.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
As in RFT.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As in RFT.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As in RFT.
Minimum level(s) of standards possibly required: As in RFT.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As in RFT.
Minimum level(s) of standards possibly required:
As in RFT.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
2016/1005
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
12.5.2016 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English. Irish.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The High Court
High Court Central Office, Four Courts, Inns Quay
1 Dublin
IRELAND
E-mail:
Telephone: +353 18886000
Internet address: http://www.courts.ie
Fax: +353 18886125

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
11.4.2016