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Procurement of Integrated Workplace Management System by the OPW.

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Office of Public Works (OPW)
N/A
Jonathan Swift Street, Co. Meath
For the attention of: Colm Purcell
Trim
IRELAND
E-mail:

Internet address(es):

General address of the contracting authority: http://www.opw.ie

Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/1126

Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=98116&B=ETENDERS_SIMPLE

Electronic submission of tenders and requests to participate: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=98116&B=ETENDERS_SIMPLE

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Procurement of Integrated Workplace Management System by the OPW.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Co. Meath.

NUTS code IE

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The Commissioners of Public Works (Contracting Authority) seeks the supply, installation and support and maintenance of an Integrated Workplace Management System (IWMS). Initially, it is intended that the system will provide property maintenance functionality but the Contracting Authority also seeks the option to extend the system to cover Property Management and Capital Works Project Management.
II.1.6)Common procurement vocabulary (CPV)

48000000, 72261000, 72263000, 72266000, 72267000, 72268000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The Commissioners of Public Works (Contracting Authority) seeks the supply, installation and support and maintenance of an Integrated Workplace Management System (IWMS). Initially, it is intended that the system will provide property maintenance functionality and the support and maintenance thereof (phase 1). The contract term shall be for 5 years and the estimated contract value range is 1 000 000 EUR to 2 000 000 EUR.
Estimated value excluding VAT:
Range: between 1 000 000 and 5 000 000 EUR
II.2.2)Information about options
Options: yes
Description of these options: The Contracting Authority shall also have the option to extend the system to cover Property Management functionality (phase 2) and Capital Works Project Management functionality (phase 3). The estimated value of each optional phase is as follows:
- Property management modules (optional): Estimated value range is 750 000 EUR to 1 500 000 EUR.
- Capital works project management (optional): Estimated value range is 250 000 EUR to 500000 EUR.
There will also be an option to extend the contract in respect of the support and maintenance of the system for a period of up to 3 years beyond the initial 5-year contract term. The cost of this potential 3-year extension is estimated at between 500 000 EUR and 1 000 000 EUR.
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 1
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Information and formalities necessary for evaluating if the requirements are met:

Please refer to the procurement documents associated with the notice published on www.etenders.gov.ie

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Information and formalities necessary for evaluating if the requirements are met:

Please refer to the procurement documents associated with the notice published on www.etenders.gov.ie

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Information and formalities necessary for evaluating if the requirements are met:

Please refer to the procurement documents associated with the notice published on www.etenders.gov.ie

III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Information and formalities necessary for evaluating if the requirements are met:

Please refer to the procurement documents associated with the notice published on www.etenders.gov.ie

III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met:

Please refer to the procurement documents associated with the notice published on www.etenders.gov.ie

III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met:

Please refer to the procurement documents associated with the notice published on www.etenders.gov.ie

Minimum level(s) of standards possibly required: Minimum level(s) of standards possibly required:

Please refer to the procurement documents associated with the notice published on www.etenders.gov.ie

III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if the requirements are met:

Please refer to the procurement documents associated with the notice published on www.etenders.gov.ie

Minimum level(s) of standards possibly required:
Minimum level(s) of standards possibly required:

Please refer to the procurement documents associated with the notice published on www.etenders.gov.ie

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 5

Objective criteria for choosing the limited number of candidates: Criteria include Pass/Fail Qualifying Criteria and Weighted Technical Capacity Criteria: Please refer to the procurement documents including the Invitation to Pre-Qualify and Pre-Qualification response documentation available with this competition notice on www.etenders.gov.ie

IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IWMS OPW
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
16.5.2016 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English. Irish.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The High Court of Ireland

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
15.4.2016