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Invitation to tender for a single party framework agreement for the provision of Smart City Problem Solving and Procurement by Challenge Services.

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Dublin City Council
N/A
Civic Offices, Wood Quay, Co. Dublin
For the attention of: Jamie Cudden, Chief Executives Department
8 Dublin
IRELAND
Telephone: +353 12223081
E-mail:

Internet address(es):

Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/267

Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=98209&B=ETENDERS_SIMPLE

Electronic submission of tenders and requests to participate: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=98209&B=ETENDERS_SIMPLE

Further information can be obtained from: Information is available from www.etenders.gov.ie RFT ID 104549
IRELAND

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Information is available from www.etenders.gov.ie RFT ID 104549
IRELAND

Tenders or requests to participate must be sent to: Submissions must be made online @ www.etenders.gov.ie RFT ID 104549
IRELAND

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Fingal Country Council
County Hall, Main Street, Swords, Co. Dublin
K67 X8Y2 Dublin
IRELAND

South Dublin County Council
County Hall Tallaght
YNN 5 Dublin 24
IRELAND

Dun Laoghaire - Rathdown County Council
County Hall, Marine Road, Dun Laoghaire, Co. Dublin
Dublin
IRELAND

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Invitation to tender for a single party framework agreement for the provision of Smart City Problem Solving and Procurement by Challenge Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 11: Management consulting services [6] and related services
Main site or location of works, place of delivery or of performance: Dublin 8.

NUTS code IE021

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 75 000 and 250 000 EUR
Frequency and value of the contracts to be awarded: The Dublin Region Local Authorities are not and will not be under any obligation to avail of the service provision, if any, pursuant to this competition.
II.1.5)Short description of the contract or purchase(s)
Dublin City Council wishes to establish a Single Party Framework Agreement for the Provision of Smart City Problem Solving and Procurement by Challenge Services for a period of 24 months.
Dublin City Council reserves the right to extend this Framework Agreement for a period, or periods, of up to 12 months with a maximum of 2 such extensions under the same terms and conditions subject to review.
Extension of the Framework Agreement will be solely at the discretion of Dublin City Council.
Smart Dublin is providing a new approach to encourage the development of innovative solutions that address city challenges, with an emphasis on applying emerging technology opportunities. As part of this there is a commitment to promote a challenge based approach (where appropriate) to future procurement building on existing processes such as concessions, request for tenders, demonstration projects, design idea competitions and requests for information.
By being proactive and articulating the type of challenges we face, we can encourage the development of solutions that specifically address these real needs, rather than solutions which are led by the available technology.
There is also a lack of awareness of successfully implemented smart solutions across international cities. Local Authority operational staff and management require better research and intelligence on solutions that work, so that we don't reinvent the wheel when procuring new solutions.
II.1.6)Common procurement vocabulary (CPV)

79418000, 79310000, 79410000, 79411000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Dublin City Council wishes to establish a Single Party Framework Agreement for the Provision of Smart City Problem Solving and Procurement by Challenge Services for a period of 24 months.
Dublin City Council reserves the right to extend this Framework Agreement for a period, or periods, of up to 12 months with a maximum of 2 such extensions under the same terms and conditions subject to review.
Extension of the Framework Agreement will be solely at the discretion of Dublin City Council.
Smart Dublin is providing a new approach to encourage the development of innovative solutions that address city challenges, with an emphasis on applying emerging technology opportunities. As part of this there is a commitment to promote a challenge based approach (where appropriate) to future procurement building on existing processes such as concessions, request for tenders, demonstration projects, design idea competitions and requests for information.
By being proactive and articulating the type of challenges we face, we can encourage the development of solutions that specifically address these real needs, rather than solutions which are led by the available technology.
There is also a lack of awareness of successfully implemented smart solutions across international cities. Local Authority operational staff and management require better research and intelligence on solutions that work, so that we don't reinvent the wheel when procuring new solutions.
Estimated value excluding VAT:
Range: between 75 000 and 250 000 EUR
II.2.2)Information about options
Options: yes
Description of these options: Dublin City Council wishes to establish a Single Party Framework Agreement for the Provision of Smart City Problem Solving and Procurement by Challenge Services for a period of 24 months.
Dublin City Council reserves the right to extend this Framework Agreement for a period, or periods, of up to 12 months with a maximum of 2 such extensions under the same terms and conditions subject to review.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 000 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information is available from www.etenders.gov.ie RFT ID 104549.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information is available from www.etenders.gov.ie RFT ID 104549.

Minimum level(s) of standards possibly required: Information is available from www.etenders.gov.ie RFT ID 104549.

III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:

Information is available from www.etenders.gov.ie RFT ID 104549.

Minimum level(s) of standards possibly required:

Information is available from www.etenders.gov.ie RFT ID 104549.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
RFT ID: 104549
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
26.5.2016 - 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English. Irish.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 012 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
1. Tenderers should be aware that the estimated contract value for the Works sought in this public procurement competition does not exceed the present EU thresholds. Therefore this public procurement competition is not subject to the procedures or timelines in the EU public procurement directive (Directive 2004/18/EC of the European Parliament and of the Council of 31.3.2004 on the coordination of procedures for the award of public works contracts, public supply contracts and public service contracts) and this notice is published on a voluntary basis. The rules applicable to this public procurement competition will be as set out in the qualification documents, as may be refined by the tender documentation to be provided to shortlisted bidders.
2. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 1997, 2003. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts.
3. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.

4. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.

5. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

6. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.

7. Emailed/faxed/late responses / tenders will not be accepted. Tenders / responses must be submitted via the eTenders Tenderbox facility.
8. Suppliers should note the following when making their submission:
- To enable submission of multiple documents concurrently, download and install the ‘Upload Manager ActiveX’ facility to your eTenders user profile.
- When using the ‘Upload Manager’ facility do not use the ‘Schedule’ option.
- Instead, use only the ‘Upload’ option, which will enable monitoring of the upload.
- Suppliers who do not use the Upload Manager can upload individual files, however please ensure to allow sufficient time for upload.
- There is a maximum upload limit of 2 GB per document. Documents larger than this should be divided into smaller files prior to upload.

- Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email or Telephone: 353 (0) 21 243 92 77 (9:00 - 17:30 GMT).

9. Tenders / responses may be submitted in English or in the Irish language.
10. Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA).
11. Appeals procedure: The body to whom appeals should be addressed is - The High Court, Four Courts, Inns Quay, Dublin 7.

12. All queries regarding this public procurement competition must be emailed to for the attention of Jamie Cudden. Queries must be in question format and must be submitted by email. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 13:00 16.5..2016 to enable issue of responses to all interested parties.

13. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

High Court
Chief Registrar, The Four Courts, Inns Quay
7 Dublin
IRELAND
E-mail:

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Please consult your solicitor.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
15.4.2016