By browsing our site you agree to our use of cookies. You will only see this message once. Find out more

Catering Services at Environmental Protection Agency, Head Office, Wexford.

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Environmental Protection Agency
N/A
Headquarters, PO Box 3000, Johnstown Castle Estate
For the attention of: Harry Kettle
Wexford
IRELAND
E-mail:

Internet address(es):

Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/334

Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=98191&B=ETENDERS_SIMPLE

Electronic submission of tenders and requests to participate: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=98191&B=ETENDERS_SIMPLE

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Environment
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Catering Services at Environmental Protection Agency, Head Office, Wexford.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 17: Hotel and restaurant services
Main site or location of works, place of delivery or of performance: Johnstown Castle Estate, Wexford.

NUTS code IE024

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Canteen and catering services to the Agency's Headquarters in Wexford, these services are to be provided during working hours on 5 days a week to approximately 150+ staff. Contract hours 9:30 - 15:30.
II.1.6)Common procurement vocabulary (CPV)

55510000, 55500000, 55511000, 55512000, 55520000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The Contracting Authority wishes to tender for the services of suitability qualified catering service providers. It is for the provision of canteen and catering services to the Agency's Headquarters in Wexford, these services are to be provided during working hours on 5 days a week.
Contract hours 9:30 - 15:30.
Numbers on site: approximately 150 staff + others.
Mid-Morning Break: Hot and cold beverages and a range of confectionery to include pastries; scones; fruit; etc, to be available from 10:30 to 11:30.
Lunch time Service: Provide a Lunchtime service, to include freshly cut sandwiches, rolls, soup, salad plates, wraps, panini, confectionery, soft drinks and crisps etc.
Internal Meetings: Provide tea/coffee and lunches (cold) for internal meetings as requested i.e. beverages/confectionery/fruit.
Events/Special Occasions: Provide refreshments on request for events and special occasions, e.g. Retirements; Large gatherings (circa 200), Seasonal occasions. Requirements to be agreed with Service Provider on an event basis; circa 6-10 events per annum.
Housekeeping:
Fully clean the canteen, sanitise all utensils, fully clean all cutlery and crockery, replenish staff preparation area with cutlery and crockery, vacuum and mop all canteen floor surfaces daily. Ensure that the service areas and food preparation areas comply with Health and Safety and HACCP Regulations.
Estimated value excluding VAT:
Range: between 250 000 and 500 000 EUR
II.2.2)Information about options
Options: yes
Description of these options: 2, 1 year periods on initial 3 year contract.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 060 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please refer to the Qualification Questionnaire document available to download from www.etenders.gov.ie

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
If the tender is a consortium or grouping of members, the tenderer must specify the commercial and legal relationship (if any) amongst its members and any agreement giving effect to same. The contracting authority reserves the right to request copies of any such agreements.
The contracting authority reserves the right, at its absolute discretion, to require a lead firm to contract:
- On the basis of joint and several liability with each other of the tenderer executing the contract;
- With a particular single member of the tenderer as the prime contractor, with the other members providing collateral warranties and/or guarantees; or
- As an incorporated or unincorporated special purchase vehicle, with collateral warranties and/or guarantees from the members of the tenderer.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to the Qualification Questionnaire document available to download from www.etenders.gov.ie

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to the Qualification questionnaire document available to download from www.etenders.gov.ie

Minimum level(s) of standards possibly required: Please refer to the Qualification questionnaire document available to download from www.etenders.gov.ie

III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:

Please refer to the Qualification questionnaire document available to download from www.etenders.gov.ie

Minimum level(s) of standards possibly required:

Please refer to the Qualification questionnaire document available to download from www.etenders.gov.ie

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 7
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
16.5.2016 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English. Irish.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Qualification Questionnaire document available to download from www.etenders.gov.ie contains full information regarding this competition. The contracting authority reserves the right to discontinue this procurement process at any point, and will not be held liable to candidates for any costs incurred as a result of such a decision. This contract will be awarded following negotiation with chosen economic operators. To receive more information about this tender, including any amendments and/or clarifications and to request any clarifications and/or to respond to this tender, you must register to this tender on www.etenders.gov.ie

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

High Court
Four Courts, Inns Quay
7 Dublin
E-mail:
Internet address: https://www.courts.ie

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Please refer to the relevant Irish Statutory Instruments (SI 130 of 2010 and SI420 of 2010) available at www.irishstatutebook.ie

VI.4.3)Service from which information about the lodging of appeals may be obtained

Your legal advisor

VI.5)Date of dispatch of this notice:
15.4.2016