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Horse Racing Ireland (HRI) is looking to engage in a competitive process to implement a single party framework agreement for the design, print and delivery of racecards to HRI / HRI Racecourses. The HRI Racecourse Division is responsible for four ...

Contract award notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Horse Racing Ireland (HRI)
N/A
Ballymany, Co. Kildare
For the attention of: Fergal Doyle
The Curragh
IRELAND
Telephone: +353 045455400
E-mail:

Internet address(es):

Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/330

Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=91998&B=ETENDERS_SIMPLE

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Recreation, culture and religion
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract
Provision of services relating to design, print and delivery of racecards to HRI / HRI Racecourses.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 15: Publishing and printing services on a fee or contract basis
Main site or location of works, place of delivery or of performance: Co, Dublin, Co. Meath, Co. Tipperary and Co. Cork.

NUTS code IE

II.1.3)Information about a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Short description of the contract or purchase(s)
Horse Racing Ireland (HRI) is looking to engage in a competitive process to
implement a single party framework agreement for the design, print and delivery of racecards to HRI / HRI Racecourses. The HRI Racecourse Division is responsible for four racecourses (Fairyhouse, Leopardstown, Navan and Tipperary) as well as holding an interest in Cork Racecourse. All 5 racecourses are seeking a suitable service provider to provide race card design, print and delivery services.
II.1.5)Common procurement vocabulary (CPV)

79823000, 22100000, 79822500

II.1.6)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.2)Total final value of contract(s)
II.2.1)Total final value of contract(s)
Value: 480 000 EUR
Excluding VAT

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of
1. Proposed Solution. Weighting 20
2. Quality of Proposed Solution. Weighting 20
3. Reliability and Continuity of Supply. Weighting 10
4. Ultimate Cost. Weighting 35
5. Contract Management. Weighting 10
6. Environment. Weighting 5
IV.2.2)Information about electronic auction
An electronic auction has been used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority
HRIAUGUST15FD
IV.3.2)Previous publication(s) concerning the same contract

Contract notice

Notice number in the OJEU: 2015/S 159-292470 of 19.8.2015

Section V: Award of contract

Contract No: 1 Lot No: 1 - Lot title: Single Party Framework Agreement for the Provision of Racecard Design, Print and Delivery Services
V.1)Date of contract award decision:
16.2.2016
V.2)Information about offers
Number of offers received: 3
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Racecard Publishing Ireland
Mell Industrial Estate
Drogheda
IRELAND
E-mail:
Telephone: +353 419835000

V.4)Information on value of contract
Initial estimated total value of the contract:
Value: 480 000 EUR
Excluding VAT
If annual or monthly value:
Number of years: 4
V.5)Information about subcontracting
The contract is likely to be sub-contracted: no

Section VI: Complementary information

VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie)only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.

2) This is the sole call for competition for this service.
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
4) Establishment of these frameworks will be subject to the approval of the competent authorities.
5) It will be a condition of establishment that candidates and all sub-contractors produce a valid Tax Clearance Certificate from the Irish Revenue Commissioners as part of their application for participation in the competition.
6) If for any reason it is not possible to admit to the framework agreements the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderers to join the framework agreements as appropriate.
This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.
7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreements or any contract awarded under the framework agreements at any time.
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.
9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.
VI.3)Procedures for appeal
VI.3.1)Body responsible for appeal procedures

The High Court
Four Court, Inns Quay
01 Dublin
IRELAND
E-mail:
Telephone: +353 18886125
Internet address: http://www.courts.ie

Body responsible for mediation procedures

As above

VI.3.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Statutory Instrument No. 130 of 2010 (the Irish Remedies Regulations) provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the framework agreement (including the reviewable public contract) and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that framework agreement and reviewable public contract.
VI.3.3)Service from which information about the lodging of appeals may be obtained

As above

VI.4)Date of dispatch of this notice:
4.5.2016