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4.1.1) The Office is seeking to provide a document management solution which facilitates the capture, sharing and management of the office documents in support of its business functions. The system provided must be capable of integrating with ...

Contract award notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Office of the Ombudsman
N/A
18 Lower Leeson Street
For the attention of: Liam Duffy
2 Dublin
IRELAND
Telephone: +353 16395730
E-mail:

Internet address(es):

Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/464

Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=94066&B=ETENDERS_SIMPLE

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract
Document Management Solution.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: 18 Lower Leeson Street.

NUTS code IE021

II.1.3)Information about a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Short description of the contract or purchase(s)
4.1.1) The Office is seeking to provide a document management solution which facilitates the capture, sharing and management of the office documents in support of its business functions. The system provided must be capable of integrating with existing and business ICT systems (e.g. Case Management System, Active Directory, email, Intranet).
II.1.5)Common procurement vocabulary (CPV)

72200000

II.1.6)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.2)Total final value of contract(s)
II.2.1)Total final value of contract(s)
Value: 400 000 EUR
Including VAT. VAT rate (%) 23

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of
1. Ultimate cost. Weighting 25
2. Technical solution and fit. Weighting 15
3. Method statement. Weighting 35
4. Quality of proposed support and maintenance. Weighting 5
5. Quality of proposed licensing model. Weighting 1
6. Track record on similar projects with a particular reference to the public sector. Weighting 1
IV.2.2)Information about electronic auction
An electronic auction has been used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority
IV.3.2)Previous publication(s) concerning the same contract

Contract notice

Notice number in the OJEU: 2015/S 218-398153 of 11.11.2015

Section V: Award of contract

Contract No: 1 Lot No: 1 - Lot title: Document Management Solution
V.1)Date of contract award decision:
12.2.2016
V.2)Information about offers
Number of offers received: 9
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Equiniti ICS Ltd
NI036763
205, Airport Road West, Co. Antrim
Belfast
UNITED KINGDOM
E-mail:
Telephone: +44 2890795719
Internet address: http://www.equiniti-ics.com

V.4)Information on value of contract
Initial estimated total value of the contract:
Value: 415 000 EUR
Excluding VAT
V.5)Information about subcontracting
The contract is likely to be sub-contracted: no

Section VI: Complementary information

VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
VI.3)Procedures for appeal
VI.3.1)Body responsible for appeal procedures
VI.3.2)Lodging of appeals
VI.3.3)Service from which information about the lodging of appeals may be obtained
VI.4)Date of dispatch of this notice:
20.5.2016